Under canon law the pastor has absolute and final juridical authority over his parish, including church, school, religious education, athletic, ministry and social groups. All activities of volunteers, individuals and organizations operating under the federal tax identity of the parish are subject to the pastor's approval.
Auxiliary groups are required to operate following the Best Practices for Auxiliary Groups; the pastor may suspend or disband the operations of unauthorized or non-compliant individuals or groups at his sole discretion.
Parish Finance Council
The council meets regularly to project and plan the resources required to sustain and grow the mission, goals and ministries of our parish. In addition to monitoring the budget and financial performance of church, school, catechesis and auxiliary programs, council members direct the communication of financial activities to the parish, including periodic reports published in our bulletin.
The council is a consultative body that operates following the official guidelines set forth by the Financial Services department of Archdiocese of Chicago, and ensures the parish operates in compliance with Archdiocesan Best Practices for Internal Controls. Per these guidelines, council meetings are not open to the public however parishioners are encouraged to submit questions or comments to the council via its chairperson or to the pastor, Father James Wallace, or the director of operations, Jeanne Anderson. The council will officially address and respond to the questions as appropriate.
Reporting Suspicions of Financial Misconduct
For your convenience, copies of financial recordkeeping documents in use at Saint Juliana Parish are available for download. These documents are In compliance with the Best Practices set forth in February of 2005 by the Archdiocese of Chicago. Please direct any questions regarding the use of these forms to Jeanne Anderson.
Our legal name is Catholic Bishop of Chicago, Saint Juliana Parish. Saint Juliana School exists as a ministry of the parish and operates under the same legal name. You may use guidestar.org to verify our our status and good standing as a charitable organization; both the parish and school operate under the same FEIN: 36-2171055.
Use of Parish/School Name
The use of the name "Saint Juliana" in conjunction with any activity related to church, school, religious education, auxiliary groups, ministries, fund-raising committees, etc., must be preapproved by the pastor or director of operations. This includes the creation of social media (Facebook, Twitter, Blogger, etc.) and email (GMail, etc.) accounts for the purpose of conducting or representing activities. Administrative login credentials must be shared with Jeanne Anderson, who oversees all print and online media and communications for all activities bearing the
Use/Rental of Parish Facilities and Equipment
We frequently receive requests from various groups to use the Ahearn Activity Center, parish center or school hall for gatherings. Some organizations are parish-sponsored, such as Scouts, Mothers’ Club and SJS sports teams (Trojans.) Other gatherings may involve parishioners or school families but are not strictly organized as parish groups, and might include receptions, fundraising events, or athletic practices/games for park district, public or other league teams. The requirements for using our facilities vary, depending on whether it is defined as a sponsored or non-sponsored event.
To be considered a parish-sponsored organization, a group must meet both of the following two legal tests:
If a group does not pass both of those two tests, it is not a parish-sponsored organization and may not operate under the federal tax identity of the parish, including tax-exemption status.
Facility Usage for Sponsored Events
Parish-sponsored groups may use our facilities, depending on availability, and the event is automatically provided with liability insurance coverage through our policy. Alcoholic beverages may not be served or available when minor children are present. Violation of this policy will result in denial of future requests to use parish facilities. Groups are expected to leave the premises broom-clean, with tables, chairs and other furnishings restored to their original arrangement. There are complete facility usage guidelines available from the parish office. Sponsored groups that do not observe the guidelines may have future requests for facility usage denied or be required to post a security deposit against clean-up costs.
Facility Usage for Non-Sponsored Events
In order to use a parish facility, non-sponsored groups must provide proof of Commercial General Liability insurance coverage, or purchase single-event coverage through our broker, Arthur J. Gallagher & Co. A non-sponsored group must apply for coverage by completing a Special Events Packet at least two weeks in advance of an event in a parish facility. Based on information provided in the Special Events Packet, Gallagher & Co. will issue or deny coverage and bill the event organizer accordingly.
Non-sponsored groups that wish to serve liquor must also purchase a dram shop rider from Gallagher, and obtain the appropriate license from the State of Illinois. The Special Events Packet is available at the parish office. Liquor license information must be obtained from the State of Illinois Liquor Control Commission by the organizer(s) of the non-sponsored event; the parish cannot secure a liquor license for a non-sponsored group, nor facilitate the application process on the event's behalf. The parish may require a security deposit against clean-up costs and damage. Complete facility usage guidelines are available from the parish office.
For liability reasons, the parish cannot lend or rent equipment (tables, chairs, etc.) outside the scope of an approved, on-premises event as noted above.