"The most successful parishes are those that involve parishioners in assuming appropriate stewardship for the spiritual and financial health of their faith community. ...[P]arishioners in successful parishes recognize that their faith home is a gift temporarily entrusted to their care and their current stewardship is integral to ensuring a Catholic community of faith for future generations."

~ Anne Marie Tirpak, Office of Stewardship and Development

That statement establishes the basis for our parish Finance Council, which operates following the official guidelines set forth by the Financial Services department of Archdiocese of Chicago.

The council meets regularly to project and plan the resources required to sustain and grow the mission, goals and ministries of our parish. In addition to monitoring the budget and financial performance of church, school, catechesis and auxiliary programs, council members direct the communication of financial activities to the parish, including the Parish Annual Report published in our bulletin. The council also ensures the parish operates in compliance with current Archdiocesan Best Practices for Parish Business Administration.

Per the guidelines, finance council meetings are not open to the public however parishioners are encouraged to submit questions or comments to the council via its chairperson or to the pastor, Rev. Stephen F. Kanonik, or Business Manager, Jeanne Anderson. The council will officially address and respond to the questions as appropriate.

Reporting Suspicions of Financial Misconduct

Anyone who suspects that there is misappropriation of finances at any institution operated by the Archdiocese of Chicago is encouraged to report potential breaches of Archdiocesan financial policies to EthicsPoint via telephone (833.294.5256) or dedicated web site. Reports may be filed anonymously and confidentially, and EthicsPoint will pursue and coordinate an investigation.

Financial Forms

For your convenience, copies of financial recordkeeping documents in use at St. Juliana Parish are available for download. These documents are In compliance with the Best Practices set forth in February of 2005. Please direct any questions regarding the use of these forms to the parish Business Manager, Jeanne Anderson.

• Guidelines for Financial Operations for Auxiliary Groups
  This booklet outlines the policies and procedures to be followed for the financial operations of parish and school auxiliary groups.
  
  
• Auxiliary Group Annual Report
  An annual report (a three-part Excel template is provided) is to be completed and sent to the Pastor by July 15 of each year, for the fiscal year that just ended on June 30. Printable versions of the income and expense and bank report are also available.
  
  
• Safe Deposit Proof
  Auxiliary and fundraising groups often prepare monies for deposit to the bank. The parish and school provides safe storage for funds until they can be delivered to the bank. Funds placed in storage with the parish must be counted and placed in a sealed tamper-evident deposit bag before it can be accepted. The Safe Deposit Proof form is to used for this purpose. It should be completed in full and placed inside the sealed bag so that it is clearly visible. Additional forms and tamper-evident bags are available at the parish or school office.
  
  
• Cash Proof
  Auxiliary organizations may need to run a petty cash drawer on occasion. This document may be used to balance the petty cash drawer. Retain the completed Cash Proof with your copy of the deposit record for each petty cash deposit.
  
  
• Expense Reimbursement Request & Check Requisition
  These forms are available in the parish and school office. They are not available for download as they are color-keyed, which helps expedite internal payment processing. Once the forms are properly completed and approved (by an authorized supervisor, group, program or fundraising coordinator) they are to be forwarded to the attention of Jeanne Anderson at the parish business office.